BH-Shed Privacy Policy
Who we are
Burgess Hill Shed is a registered charity, No: 1168743
Our website address is: https://www.bhshed.org.uk.
What personal data we collect and why we collect it
When you use the website to submit posts or blogs, make comments or contact us using embedded forms, we collect data shown in the appropriate forms and also the visitor’s IP address and browser user agent string to help spam detection.
We may hold this data in a central file. This information will only be used internally for the purposes of managing your membership.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
Contact forms collect data as shown on the form. Information collected is for the purpose of answering enquiries and messages and membership management. Such information will not be used for marketing or promotional activities without the owner’s written permission.
Legitimate Interest
We consider that we have a legitimate interest in furthering the charitable aims of BH-Shed by engaging the public in the activities, events, exhibitions and experiences we offer and provide. In order to do so, we need to be able to tell people about our work and to raise funds by donations, fees, sales and sponsorship.
Legitimate interest includes important information that we must communicate to you for legal reasons such as notification of an AGM, or for other important information for operational matters such as closing dates, changes to procedures, requests for volunteer help, or to notify forthcoming events and activities.
Communications
We will contact you by email, post or telephone to answer enquiries or provide the services you have requested. We may also contact you to provide information related directly to your role as a member of BH-Shed. This will be limited to Legitimate Interest.
We will normally communicate with you by using your preferred method. You can select your preferred method when you apply for membership. You can change your preferred method by contacting the membership secretary or a trustee.
Cookies
When you use our website, we may collect your personal information using cookies and other tracking methods. These are small text files saved to your computer used to track user navigation around a website. The cookies collect information such as the number of visitors to the site, which pages they visited and whereabouts they came to the site from. This information is anonymous and cannot be used to identify you personally.
Your browser help text will contain information about how to reject cookies from our Site. Rejecting cookies from our Site will not affect your ability to experience the site although it may prevent us from tailoring the website to your interest.
We also use Google Analytics to collect information about how our visitors use and navigate our website. We may use this information for our own needs to enable us to improve our website and ensure we provide the best services for our users.
Embedded content from other websites
Our website may contain links to other websites which are outside our control and are not covered by this privacy notice. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours. You should check the third-party websites for more information about these.
Working with suppliers and partners
In some cases we work with external suppliers and partners to provide certain services such as training. We may share your data with our suppliers and partners, when required for operational reasons and delivery of our services.
Who we share your data with
We will not share, sell or give your data to any third party unless for a legal or regulatory duty to do so. In such cases, we may disclose your details to the police, regulatory bodies or legal advisers, and/or, where we consider this necessary, to protect the rights, property or safety of BH-Shed, its members, visitors, users or others.
How long we retain your data
If you provide information via the website such as making comments, such data and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
We will keep your personal information for as long as required to deliver the service we are providing or for archival purposes and in accordance with legal requirements and tax and accounting rules. If you have not engaged with us for a period of three years and we do not need to keep your personal data for archival, legal or business reasons, we will delete or suppress your personal information. Where your information is no longer required, we will dispose of it securely.
What rights you have over your data
You have the right to ask us to amend or stop using your personal information at any time unless we are obliged to keep it for administrative, legal, or security purposes.
You have a right to ask for a copy of the information we hold about you. If there are any discrepancies in the information we provide, please let us know and we will correct them.
Complaints
If you are unhappy with any aspect of how we are using your personal information please contact us. Feedback enables us to learn and improve. You have the right to lodge a complaint about any use of your information with the UK data protection regulator.
Changes to this policy
We may change this Privacy Policy from time to time. If we make any significant changes in the way we treat your personal information we will make this clear on our website or by contacting you directly.
Contact us
If you want to access your information, send a description of the information you want to see and proof of your identity by post to: The Trustees, BH-Shed, 30-32 The Martlets, Burgess Hill, West Sussex, RH15 9NN.
If you have any questions, comments or suggestions, please let us know by contacting us using the address above.
